Learning how to create a shared Google Drive allows you to master the core function of Google Workspace. Unlike the files in My Drive that are limited to a particular individual, a shared Google Drive has secure cloud storage and grants access permissions to multiple persons. With many teams now working from home, having a shared Drive makes remote work easy. Show
This article will show you the steps to create a shared Google Drive so that you and your team can work more efficiently together. Continue reading this article to discover what a shared Google Drive is, its uses, and other vital information about Google. Find Your Bootcamp Match
Select your interest By continuing you agree to our Terms of Service and Privacy Policy, and you consent to receive offers and opportunities from Career Karma by telephone, text message, and email. A shared Google Drive is a shared cloud-based application where teams can easily store, search, and share files with each other. Anyone in the shared Google Drive can access the files anywhere and from any device. Unlike those in My Drive, files in a shared Drive belong to the team rather than an individual. By creating a Google Workspace account with your email address, Drive users can complete a variety of projects and store files in cloud Google Drives. Of the five most popular cloud storage services, Google Drive provides the highest amount of free storage at 15GB.
1. Create a Shared DriveThe first step of creating a Shared Drive is to open Google Drive and click Shared Drive on the left. If you already have an existing team Drive, you’ll be able to find it here. At the top-left corner, click New and then click Create. To create a shared Drive, you must first create a Google Workspace account using your email address. 2. Add Members and Set Access LimitsClick on Shared Drives on the left and double-click one of your Google Shared Drives to manage the access setting. Click Manage membersat the topto add names, email addresses, or a Google Group. A new member must have a Google account and, once added, automatically becomes a content manager by default. To change permissions, sharing settings, and the access level for new members, click the down arrow and choose from one of the permission options. After choosing an option, click Send. To notify new members, click Notify People. 3. Change Members Access LevelsChanging member access levels requires manager access permission to complete. Next to the shared Drive name, there will be a tab in the drop-down menu called Manage Members. This shows a list of the Google Shared Drive members and their current level of access. By clicking the down arrow next to a member’s name, you’ll be able to change it. After that, click Done. 4. Remove MembersTo remove members, click on the arrow next to the shared Drive name and selectManage Members. Click the down arrow next to a member’s name or email address and select Remove Member, and click Done. How to Learn More About Google
Is a shared Google Drive secure? Yes, a shared Google Drive is secure. If you use Google Drive for school or work and there are any suspicious activities, Google will notify you. You can secure your account with malware protections and file-sharing settings. It’s recommended to have cloud backup software to protect your business data. Can I delete a shared Drive? Yes, you can delete a shared Drive. After making sure the shared Drive is empty, click the Drive you want to delete and click Delete Shared Driveto confirm. If while emptying the folder you deleted the wrong file by accident, it is possible to recover recently deleted files. Who can create shared Drives? What are the member roles within a shared Drive? The member roles within a shared Drive are manager, content manager, contributor or editor, commenter, and viewer. Each access level has differing permission methods when working with the files in the Drive. What is the difference between Google Drive and shared drive?Unlike files in My Drive, files in a shared drive belong to the team instead of an individual. Even if members leave, the files stay exactly where they are so your team can continue to share information and get work done.
Why can't I create a shared Google Drive?Important: Shared Drives are only available with the G Suite Enterprise, Business, or Education editions. If you don't see Shared Drives in Google Drive, it might not be available for your organization. For details, contact your G Suite administrator.
How much does a shared Google Drive cost?The three levels of G Suite that contain different levels of Google Team Drive range from $6 per user per month up to $25 per user per month. The basic level described as a “professional office suite” is $6 per user per month.
|